This workshop provides practical tools and skills for planning, leading, and participating in a virtual meeting. Workshop participants will gain insight into how to maximize meeting software and tap the collective wisdom of the group to gather data, make decisions, and develop effective action plans to make the decisions reached in the meeting a reality.
Course Overview
Course Outcomes
- Collect ideas for successfully planning a virtual meeting
- Learn how to run an effective meeting using meeting technology
- Develop techniques to increase group participation
Business Need
Effective and efficient meetings are an essential part of an efficient and effective organization. It's now common for members of teams to be spread across many geographic boundaries, or to be teleworking on a regular basis. Business must continue and teams need to stay connected. Virtual meetings and web conferences are more common today than ever, and both managers and employees need to understand how to keep participants engaged and how to use the technology effectively.
Course Topics
Identifying Best and Worst Practices
- Identify current perceptions and concerns about telework
- Identify the characteristics of effective teams and compare those characteristics in virtual and colocated teams
Group Dynamics
- Best practices for both managers and employees
- Action plans
Meeting Planning
- Understand the difference between activities and results
- Components of providing clear direction: goal, guidelines, resources, communication, consequences
Conducting the Meeting
- Why it’s important
- Setting norms and protocols for responsiveness
Follow-Up from Meeting
- Discuss technological options for communication in your agency
- Write a communications plan including norms, expectations and protocols
- Accomplishment reports
- Giving and receiving feedback
- Planning and conducting virtual meetings
Course Schedule
Typical Course Duration
Virtual: 2 hours
Delivery Methods
Number of participants
- virtual: 30
Course Details
Course Level:
- Beginner to Intermediate
Learning Methods:
- Classroom Exercises
- Interactive Discussion
Equipment:
- CI's virtual platform